Senior U.S. HR Operations Executive

Senior U.S. HR Operations Executive – U.S. Staffing Company: ClickSoft Solutions Position: Senior U.S. HR Operations Executive Location: Hyderabad, Telangana Experience: 3–6 Years Employment Type: Full-Time Work Mode: On-site Shift: U.S. Night Shift Industry: U.S. IT Staffing About the Role : ClickSoft Solutions is looking for an experienced Senior U.S. HR Operations Executive with strong hands-on experience in U.S. staffing HR operations. The ideal candidate should have practical knowledge of W-2 employee onboarding, C2C documentation, I-9/E-Verify, payroll coordination, employee documentation, compliance, and U.S. immigration processes. The candidate will manage day-to-day HR operations for U.S.-based employees and consultants while coordinating with employees, vendors, internal teams, payroll teams, and immigration stakeholders. Key Responsibilities : • Manage end-to-end W-2 employee onboarding and offboarding. • Collect, review, and maintain employee onboarding documentation. • Manage C2C contracts, vendor documentation, and consultant paperwork. • Maintain 1099-related documentation where applicable. • Handle Form I-9 and E-Verify processes and maintain compliance records. • Coordinate background verification and pre-employment documentation. • Maintain employee personnel files, HR records, and compliance documentation. • Coordinate payroll inputs, employee timesheets, compensation updates, and other payroll-related information. • Support benefits-related administration and employee queries. • Maintain HR trackers, employee databases, HRIS records, and MIS reports. • Track employee work authorization and immigration documentation. • Coordinate and support immigration processes including H-1B, PWD, PERM, and I-140. • Follow up with employees and relevant stakeholders for immigration and employment documentation. • Coordinate with vendors, employees, payroll teams, immigration attorneys, and internal management. • Respond to employee HR queries and resolve or appropriately escalate issues. • Support internal HR audits and compliance activities. • Ensure confidentiality of employee and company information. • Guide junior HR Operations team members and ensure timely completion of assigned activities. Required Skills : • 3–6 years of experience in U.S. HR Operations / U.S. Staffing HR. • Strong experience with W-2 onboarding and employee documentation. • Hands-on knowledge of C2C contracts and vendor paperwork. • Knowledge of 1099, I-9 and E-Verify processes. • Experience with payroll coordination and timesheets. • Understanding of U.S. work authorization and immigration documentation. • Experience supporting H-1B, PWD, PERM and I-140 processes is preferred. • Strong documentation, follow-up, and stakeholder coordination skills. • Good knowledge of MS Excel, Word and Outlook. • Excellent written and verbal English communication. • Ability to independently handle multiple HR operational activities. • Must be comfortable working on-site in Hyderabad during U.S. night shifts. Education : Bachelor's degree in Human Resources, Business Administration, Commerce, Management, or a related field. MBA/PGDM in HR is preferred. Key Skills: U.S. HR Operations | U.S. Staffing | W-2 Onboarding | C2C Documentation | 1099 | I-9 | E-Verify | Payroll | Timesheets | HRIS | Employee Documentation | H-1B | PWD | PERM | I-140 | Immigration Coordination | Compliance | HR MIS